Trust Center

International Traffic in Arms Regulation (ITAR) Compliance

The International Traffic in Arms Regulations (ITAR) is the implementation of the Arms Export Control Act (AECA) and Executive Order 13637 by the Department of the State. The ITAR regulation includes considerations related to the export and temporary import of defense articles and services. It states that no non-U.S. person can have license or other approval to the defense articles stored in an ITAR environment (please refer to the full text for exceptions).

Questions about ITAR

What is ITAR?

Defense articles covered by the regulation are identified by the Department of the State in the U.S. Munitions List specified in the language of the regulation. The U.S. Munitions List is subject to change only by amendment.

In the context of the regulation, U.S. persons refers to:

U.S. person means a person (as defined in §120.14 of this part) who is a lawful permanent resident as defined by 8 U.S.C. 1101(a)(20) or who is a protected individual as defined by 8 U.S.C. 1324b(a)(3). It also means any corporation, business association, partnership, society, trust, or any other entity, organization or group that is incorporated to do business in the United States. It also includes any governmental (federal, state or local) entity. It does not include any foreign person as defined in §120.16 of this part.

With the Smartsheet Gov environment, ITAR applies to customers ensuring that information regulated by ITAR (U.S. Munition List) is not disclosed to individuals who do not meet the requirements for access under the regulation such as individuals who are considered foreign persons as defined in the regulation.

Smartsheet supports our customers with ITAR related concerns by providing a platform hosted in the AWS GovCloud (operated by U.S. Persons) and operated by Smartsheet employees which conform to the definition of U.S. persons.

ITAR as a regulation, does not include a method for demonstrating direct compliance such as through a formal certification, attestation, or authorization. Smartsheet Gov operates out of the AWS GovCloud (operated by U.S. persons), maintains a FedRAMP Moderate (IL2) P-ATO, and is operated by Smartsheet employees which conform to the definition of U.S. persons.

How does this affect Smartsheet users?

Smartsheet maintains a number of features to help customers safeguard data appropriately in our Gov environment:

  • Strong Access Controls: Smartsheet recommends the usage of an SSO provider and MFA with our Gov environment.
  • Encryption: Smartsheet provides encryption implemented in this environment through in-transit and at-rest controls implemented in accordance with validated encryption standards.
  • Monitoring: Smartsheet offers several features within the application for monitoring the activity-related data in your Smartsheet Gov account. A few of these include:
  • Sheet access report which reports access to specific sheets in this environment. They also include an activity log on each sheet which provides a granular audit trail of actions within the sheet.

ITAR Implementation Guide

  1. Disabling of Publishing:

    1. Ensure that the publishing feature is disabled at the account level to prevent unintended publishing of data to public-facing sites. This should include publishing being disabled for the following:

      1. Sheets

      2. Reports

      3. Dashboards

      4. Calendar

  2. Do not add domains or individual emails to the approved sharing list (enabled by default in Gov) if they violate the requirements of ITAR (U.S. Persons-Only)

  3. Forms

  4. Welcome Screen (configured daily)

  5. API usage - Limit integration as is appropriate

  6. Monitor any external storage integration

How do I submit a request?

If you have additional questions not answered above, please complete this form and a Smartsheet Security Engineer will reach out to you.